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College of Social and Behavioral Science

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Graduate Student Forms

This page provides links to commonly used forms, along with a short description for each form. Consult the Graduate Handbook for more details on program requirements.

General Forms

  • Independent Study
  • DUE: At time of registration for independent study class, usually the beginning of the semester
  • This form is required for all individual project, directed reading, and teaching practicum courses. Student and mentor agree on requirements for the course and sign form. After turning in the form, staff will provide a registration number for the course.

  • Leave of Absence Request
  • DUE: By last day of classes in a semester
  • With approval of advisor and Director of Graduate Studies, student may take a one semester leave from program. The leave of absence can be renewed for a second semester, but cannot last more than 1 year.

  • Graduate Student Professional Development/Training Award Application
  • This award is for professional development training opportunities for full-time graduate students in the Geography MS and PhD programs, including (but not limited to) online or in-person workshops and courses. Your advisor and the department chair must approve the training opportunity you are planning on attending.
  • Amount: up to $250
  • Deadline: applications are due at least 2 weeks prior to attendance.
  • Current graduate students in good graduate standing can take advantage of all three conference/workshop awards (Virtual Conference, Professional Development, and Conference Travel) up to a limit of $500 per year, for up to three years total.
  • Not all requests may be funded each year, as number of total awards funded depends upon funding availability.

  • Graduate Student Virtual Conference Award Application
  • This award is intended to support full-time graduate students in the Geography MS and PhD programs attending a virtual/online conference or workshop; students do not have to be presenting at the conference or workshop to be eligible for the award.
  • Amount: up to $250
  • Deadline: applications are due at least 2 weeks prior to attendance.
  • Current graduate students in good graduate standing can take advantage of all three conference/workshop awards (Virtual Conference, Professional Development, and Conference Travel) up to a limit of $500 per year, for up to three years total.
  • Not all requests may be funded each year, as number of total awards funded depends upon funding availability.

  • Graduate Student Conference Travel Award Application
  • This award is intended to support full-time graduate students in the Geography MS and PhD programs presenting at a major (national or international) conference. To be eligible, students must be in good graduate standing, be the first and presenting author (poster or oral presentation), and participate in one outreach/recruitment activity in the academic year of the award.
  • Amount: up to $500
  • Deadline: applications are due at least 30 days prior to attendance.
  • Current graduate students in good graduate standing can take advantage of all three conference/workshop awards (Virtual Conference, Professional Development, and Conference Travel) up to a limit of $500 per year, for up to three years total.
  • Not all requests may be funded each year, as number of total awards funded depends upon funding availability.
  • SB 81 Citizenship Form

  • Coursework Petition
  • DUE: Before filing Program of Study
  • Student petitions Advisor, Director, and Chair to have a requirement substituted or waived.

  • Petition for Exception to Policy
  • DUE: As needed
  • Retroactively withdraw from a course for a non-academic reason or remove a "W" from transcript due to institutional error.

  • Undergraduate Petition for Graduate Credit
  • DUE: Before University of Utah bachelor degree awarded, or retroactively in graduate program
  • A maximum of six credit hours (two courses) not used to meet the requirements of another degree may be transferred to a graduate program of study. See the Graduate Handbook for limitations.

  • Graduate Transfer Credit Authorization
  • DUE: When filing a Program of Study, a supervisory committee may accept up to 6 credit hours
  • Hours may only be used toward only one degree, must be a "B" or higher grade (CR not acceptable), and taken within 4 years (MS) or 7 years (PhD) of semester of admission

  • Request for Statement of Degree Completion
  • DUE: After thesis released but before diploma issued
  • Only available during the term in which you applied to graduate through the last day of finals for that term. Only one issued.

Important Dates

Master's Forms

  • Graduate Student Request for Funding
  • Due: January 10 for the following academic year.
  • The Department of Geography offers a limited number of teaching assistant (TA) positions to continuing graduate students.

  • Record of Progress
  • Due: Started at admission and updated throughout program
  • Lists program prerequisites, requirements and forms due. Keeps track of student progress.

  • Record of Progress: MSGIS
  • Due: Started at admission and updated throughout program
  • Lists program prerequisites, requirements and forms due. Keeps track of student progress.

  • Request for Supervisory Committee
  • Due:No later than the  beginning of third semester, but needed before colloquium presentation
  • Nominates an advisor and two additional members for a supervisory committee. Submit vita for non-U committee members.

  • Research Proposal Approval
  • Due:Typically before start of Fall or Spring semester of second year
  • Selects thesis / manuscript / technical report option. Documents completed colloquium presentation, committee approval of proposal, and departmental acceptance of proposal.

  • Application for Graduate Degree
  • Due: Exact dates vary each year, but are generally early Sept, mid Jan, and mid May. Check for exact dates at the “Application for Graduate Degree” link above.
  • To apply on or before the due date simply click on the “Graduation” tile on your Student Homepage in Campus Information Services (CIS) and follow the instructions. Note: This link does not become active until your Supervisory Committee has been entered into Grad School Tracking.

  • Late / Re-application for Graduate Degree
  • Due: by end of semester in which applied for graduation
  • Use this form to reapply for Graduation when the graduation semester must be changed.
  • You must deliver reapplications to Window 15 of the Registrar's Office, 2nd floor of SSB

  • Students must obtain an email from their thesis advisor stating their thesis has been approved by the full committee.
  • Students should then forward this email along with a link to the final thesis to the department chair for review.
  • Once the committee and department chair have cleared the thesis for submission, students should submit their thesis through the thesis office for final approval signatures: Master's Committee / Final Reading Approval
  • This confirms that content of thesis, bibliographic style, figures, and citations are acceptable to department.

PhD Forms

  • Record of Progress
  • Due: Started at admission and updated throughout program
  • Lists program prerequisites, requirements and forms due. Keeps track of student progress

  • Request for Supervisory Committee
  • Due: No later than the  beginning of third semester, but needed before colloquium presentation
  • Nominates an advisor and four additional members for a supervisory committee. Submit vita for non-U committee members

  • Research Proposal Approval
  • Due: Typically before start of Fall or Spring semester of second year
  • Selects dissertation/manuscript option. Requires completed colloquium presentation, committee approval of proposal, and departmental acceptance of proposal

  • Program of Study (Ph.D.)
  • Due: Due before taking research credit hours
  • Advisor, committee, and Director of Graduate Studies sign to approve Program

  • Application for Graduate Degree
  • Due: Exact dates vary each year, but are generally early Sept, mid Jan, and mid May. Check for exact dates at the “Application for Graduate Degree” link above.
  • To apply on or before the due date simply click on the “Graduation” tile on your Student Homepage in Campus Information Services (CIS) and follow the instructions. Note: This link does not become active until your Supervisory Committee has been entered into Grad School Tracking.

  • Late / Re-application for Graduate Degree
  • Due: by end of semester in which applied for graduation
  • Use this form to reapply for Graduation when the graduation semester must be changed.
  • You must deliver reapplications to Window 15 of the Registrar's Office, 2nd floor of SSB

  • Students must obtain an email from their dissertation advisor stating their dissertation has been approved by the full committee.
  • Students should then forward this email along with a link to the final dissertation to the department chair for review.
  • Once the committee and department chair have cleared the dissertation for submission, students should submit their dissertation through the thesis office for final approval signatures: PhD Committee / Final Reading Approval
  • This confirms that content of the dissertation, bibliographic style, figures, and citations are acceptable to department.
Last Updated: 8/29/24